Content Overview
The Band Seating Chart form is an essential tool for organizing and optimizing the arrangement of musicians during performances. It allows directors to specify the setup for both traditional American concert bands and concert band formats. The form includes sections for the director's name, school name, and performance details, such as the date and time. A diagram is provided to help visualize the seating arrangement, with designated areas for chairs and music stands across multiple rows. Each row can be customized with the number of chairs and stands needed, ensuring that all musicians have adequate space and visibility. Additionally, the form emphasizes the importance of maintaining a specific setup for percussion instruments, which must adhere to established guidelines. To facilitate communication and coordination, it instructs users to fax the completed form to a designated contact prior to a set deadline. Overall, this form serves as a vital resource for ensuring that every performance is well-organized and that all musicians are positioned for success.
Key takeaways
Filling out the Band Seating Chart form is essential for ensuring a smooth performance. Here are some key takeaways to keep in mind:
- Director Information: Clearly write the director's name and school name at the top of the form. This helps identify the specific band and its leader.
- Performance Details: Include the performance date and time. This information is crucial for scheduling and preparation.
- Traditional vs. Concert Setup: Understand the difference between the traditional American concert band setup and the concert band setup. Each has specific requirements for seating and stands.
- Row Configuration: Fill out the number of chairs and stands for each row accurately. This ensures that every musician has a designated space.
- Percussion Placement: Remember that percussion instruments must remain in the basic setup as indicated in the diagram. This is important for sight lines and sound projection.
- Totals Matter: Calculate the total number of chairs and stands at the end of the form. This helps the stage crew prepare appropriately.
- Faxing the Form: Don’t forget to fax the completed form to the specified number before the deadline. Timely submission is key to securing your setup.
- Stage Crew Collaboration: The stage crew will do their best to accommodate your requirements, but having a clear chart helps them understand your needs better.
By following these guidelines, you can help ensure that your band’s performance goes off without a hitch. Proper preparation sets the stage for success!
Guide to Writing Band Seating Chart
Completing the Band Seating Chart form is essential for ensuring that your concert band is organized and set up according to your specifications. This process involves providing information about your band’s structure and needs for the performance. Follow the steps below to fill out the form accurately.
- Begin by entering the Director Name in the designated space.
- Next, fill in the School Name where the concert will take place.
- In the section labeled Traditional American Concert Band Set-up Diagram, draw the percussion setup, ensuring it has a clear sight-line to the conductor.
- For each row (1 through 4), indicate the number of Chairs and Stands by filling in the corresponding blanks.
- Calculate and enter the total number of Chairs and Stands at the bottom of the section.
- Move to the Concert Band Set-up section. Fill in the School name and Director name again.
- For each of the five rows, specify the number of Chairs and Music Stands in the provided spaces.
- Review your entries for accuracy and completeness.
- Finally, fax the completed form to 780-438-1465, attention Rob Speers, before the deadline of March 1, 2008.
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Form Preview Example
Director Name:
________________
Traditional American Concert Band
Draw Percussion
School Name:
_______________
X = Chairs O = Stands
Row 1 |
Chairs _____ |
Stands |
______ |
Row 2 |
Chairs _____ |
Stands |
______ |
Row 3 |
Chairs _____ |
Stands |
______ |
Row 4 |
Chairs _____ |
Stands |
______ |
Totals |
Chairs _____ |
Stands ______ |
|
|
|
|
|
Concert Band
ROW 5
ROW 4
ROW 3
ROW 2
ROW 1
PODIUM
School: _______________________________________
Director: ______________________________________
Performance Date: _____________ Time: __________
ROW 1 ______ CHAIRS & _______ MUSIC STANDS
ROW 2 |
______ CHAIRS & _______ MUSIC STANDS |
ROW 3 |
______ CHAIRS & _______ MUSIC STANDS |
ROW 4 |
______ CHAIRS & _______ MUSIC STANDS |
ROW 5 |
______ CHAIRS & _______ MUSIC STANDS |
The AIBF stage crew will do their best to set the stage for your requirements.
Please note that percussion MUST stay in the basic
PLEASE FAX THIS FORM TO
2007 Huron Concert Band
Row 1: 6 Chairs/3 Stands (Flute)
Row 2: 10 Chairs/8 Stands (1st & 2nd Clarinets, Oboe, Bassoon, Bass Clarinet)
Row 3: 14 Chairs/10 Stands (3rd Clarinet, Horns, Bari, Tenor, Alto
Row 4: 19 Chairs/13 Stands (Trumpets, Trombones, Euphonium, Tuba)
Row 5: 5 Stands
Percussion: 11 Stands
Auxiliary
Vibes
Bass
Timpani
Snare
Bells
Xylophone
Marimba
Chimes
Documents used along the form
The Band Seating Chart form is a crucial document used in organizing and planning for a concert band performance. It allows directors to outline the specific seating arrangements for musicians, ensuring that the performance runs smoothly. Alongside this form, several other documents and forms are often utilized to facilitate various aspects of the event. Below is a list of these accompanying documents, each serving a distinct purpose.
- Performance Schedule: This document outlines the timeline for the event, including rehearsal times, sound checks, and performance start times. It helps all participants stay informed and prepared.
- Bill of Sale: A crucial document that provides proof of ownership and details the transaction terms between buyer and seller, similar to the essential forms needed for a concert band; for more guidance on creating one, visit smarttemplates.net.
- Music Selection List: A compilation of the pieces to be performed during the concert. This list includes titles, composers, and any necessary arrangements, providing clarity on the repertoire.
- Equipment Request Form: This form details any additional equipment needed for the performance, such as microphones, amplifiers, or special instruments. It ensures that all technical needs are addressed in advance.
- Permission Slips: If the performance involves students, these slips are necessary to obtain parental consent for participation. They ensure compliance with school policies regarding minors.
- Program Template: This document serves as a draft for the concert program, listing the order of performances, acknowledgments, and any additional notes for the audience. It enhances the concert experience.
- Rehearsal Attendance Sheet: Used to track attendance at rehearsals, this sheet helps directors monitor participation and identify any issues with student engagement.
- Feedback Form: After the concert, this form can be distributed to gather input from performers and audience members. It is valuable for assessing the success of the event and planning future performances.
- Stage Layout Diagram: A visual representation of the stage setup, detailing where each section of the band will be positioned. This aids in communication with stage crew and ensures proper placement during performances.
Utilizing these documents in conjunction with the Band Seating Chart form contributes to a well-organized and successful concert band performance. Each form plays a role in ensuring that all logistical, technical, and participatory aspects are thoughtfully managed.