Content Overview
The Car Consignment form is a crucial document for individuals looking to sell their vehicles through a dealer or consignment service. This form outlines the agreement between the vehicle owner, known as the Consignor, and the dealer, referred to as the Consignee. It establishes the terms of the consignment, including the exclusive right of the Consignee to sell the vehicle, the minimum selling price, and the duration of the agreement. Essential details such as the vehicle's make, model, year, and condition are documented, along with any existing liens or claims against the vehicle. The form also stipulates the responsibilities of both parties, including insurance requirements and the process for handling repairs or detailing. Additionally, it addresses commission rates, advertising costs, and the procedures for returning the vehicle if it does not sell within the agreed timeframe. Importantly, the Car Consignment form ensures that both parties understand their rights and obligations, providing a clear framework for the sale of the vehicle while protecting against potential disputes.
Key takeaways
When filling out and using the Car Consignment form, keep these key takeaways in mind:
- Complete Vehicle Information: Ensure all details about the vehicle, including make, model, VIN, and condition, are accurately filled out. This information is crucial for potential buyers.
- Understand Commission Rates: Review the commission structure carefully. Different sale price ranges may have varying commission percentages, so be aware of how much you will receive after the sale.
- Insurance Requirements: Maintain insurance coverage on the vehicle during the consignment period. This protects both you and the Consignee from potential losses.
- Final Approval of Sale: You have the right to approve any sale of the vehicle. Make sure to communicate with the Consignee about any offers received.
- Notice for Vehicle Removal: If you decide to take back your vehicle, provide the required notice to the Consignee. Be aware of the hours during which you can pick up the vehicle.
Guide to Writing Car Consignment
Filling out the Car Consignment form is a straightforward process. This document outlines the agreement between you, the vehicle owner, and the dealer who will sell your car. Make sure to provide accurate information to avoid any issues later on.
- Identify Yourself: Write your name(s) in the space provided for the Consignor(s).
- Dealer Information: Fill in the name and address of the dealer (Consignee) along with their phone number and dealer number.
- Vehicle Details: Enter the year, make, model, VIN number, license plate number, and odometer reading of your vehicle.
- Vehicle Features: Check the boxes for features such as air conditioning, power locks, and any other relevant options. Specify the color of the leather or cloth seats if applicable.
- Engine and Transmission: Fill in the type of engine and transmission. Select whether the vehicle is AWD, FWD, RWD, or 4WD.
- Condition of Vehicle: Indicate the condition of the vehicle by checking the appropriate box (Excellent, Average, Poor) and note any required work.
- Accident History: Answer the questions regarding the vehicle's accident history by checking 'Yes' or 'No' as applicable.
- Insurance Information: Provide details about your insurance agent, company, and policy number. Include liability limits and effective dates.
- Commission Rates: Review and write down the commission rates for the sale of your vehicle based on its price range.
- Sign and Date: Sign and date the form to confirm your agreement with the terms outlined.
After completing the form, submit it to the dealer along with your vehicle. They will take care of the rest, including advertising and finding a buyer. Keep a copy of the signed form for your records.
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Form Preview Example
USED VEHICLE CONSIGNMENT AGREEMENT
Exclusive listing with the exclusive right to sell
I (We) _____________________________________ the Consignor(s) agree(s) to consign and deliver possession to ________________
___________________________________________at address of _______________________, with telephone number _____________,
Dealer No. __________________, the Consignee, the vehicle described as follows, for the sole purpose of selling the vehicle with a
minimum selling price of $______________. Consignor(s) shall have final approval of any proposed sale of the vehicle.
This agreement is to begin on ______________________ and will terminate on ________________. The terms of this agreement are that
the Consignor shall return the vehicle to the consignor(s), or enter into a new agreement at the termination of this consignment agreement.
Year |
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Make |
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Model |
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VIN# |
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License Plate # |
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Odometer |
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Style |
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Exterior Color |
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Actual Miles, TMU, Exempt? |
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□
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□
□
□
□
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Air Conditioning Power Locks
Keyless Entry No. Remotes: __________
Power Windows Power Seats Power Sunroof
Leather – Color: ____________________
Cloth – Color: _____________________
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Engine: ____________________________
Transmission: _______________________
AWD
FWD
RWD 4WD Navigation DVD system
□
□
□
□
□
□
□
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AM/FM Cassette AM/FM CD Player AM/FM CD Changer Manuals Maintenance Records Floor Mats
______________________
______________________
Consignor(s) warrant(s) that he/she (they) has/have possession of the title or that the title is held by the below listed lien holder and that there are no interests, liens, or claims against the vehicle which are not below:
Name of Lien holder: |
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Address: |
Phone No.: |
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Account No.: |
The Consignor(s) agree(s) that, pending sale, the vehicle’s title shall remain in Consignor(s) name and that theft, fire, comprehensive and liability insurance be and/or must remain in effect during the consignment period.
Agent Name: |
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Phone No.: |
Insurance Co.: |
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Address: |
Policy No.: |
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Liability Limits: |
Effective: |
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Expiration: |
The Consignor(s) represents and warrants that to the best of the Consignor(s) knowledge, information and belief, that the vehicle has not been involved in an accident. If the vehicle has been in an accident, the Consignor(s) has provided Consignee with the relevant information.
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Yes
Yes
Yes
Yes
Yes
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□
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No |
Has this vehicle ever been in an accident? |
No |
Has this vehicle ever been in a flood? |
No |
Has this vehicle ever had hail damage? |
No |
Has this vehicle ever had a branded title? |
No |
Is the vehicle currently unable to pass safety or emissions inspections? |
If “Yes” checked above, please provide details:
Indicate whether the vehicle is:
□
□
Yes Yes
□
□
No |
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No |
WARRANTY |
Condition of Vehicle: |
□ Excellent |
□ Average |
□ Poor |
The vehicle requires the following work:
The delivery of this vehicle is on consignment and is not a sale of the vehicle to the Consignee. The Consignee agrees to receive the vehicle in trust and not to permit its use for any other purposes than what is contained in this agreement without express written consent of the Consignor(s).
Consignor(s) hereby agree(s) to the following commission rates as set forth by the Consignee:
Sale Price of Vehicle |
Commission/Costs |
Sale Price of Vehicle |
Commission/Costs |
$_______ |
$_______ |
||
$_______ - $_______ |
$_______ |
$_______ and up |
___% |
Carfax & NADA reports are included in commission cost. Advertising on Autotrader, KBB, CarGurus, TrueCar, Vast, Edmunds &
CarFax Online are included in commission cost. Cars.Com, Craigslist, Ebay and any other specialty ad site are extra on cars under
$_______. Complete detailing, safety inspection, repair work, financing and offered warranty plans are available at an extra cost and are
not included in the commission fee.
Additional Fees If Applicable: |
|
$_______ |
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Safety Inspection/Emission |
$___ + Sales Tax (cars/lt trucks) |
Finance Facilitation Fee: |
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Labor Rate |
$_____/hour, plus parts |
Professional Detail |
$_______ & Up |
Warranty Plans: |
$_____ & up |
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Upon completion of sale and receipt of a good, negotiable title, the net amount due to the Consignor(s) from the Consignee shall be the gross sale amount less any costs for repairs or detailing previously agreed to by Consignor(s), and commission rate as set forth in this agreement, and further agrees that the Consignee will pay off any existing encumbrances against said vehicle and deduct the same from the net amount due.
If repairs are required before or during the period of consignment, Consignee shall notify the Consignor(s) and shall secure Consignor(s) approval before any work shall commence. All repair costs will be deducted from the Consignor(s) net. If the vehicle is not sold during the specified agreement term, Consignor(s) agree(s) to pay repairs before vehicle is returned to Consignor(s).
In the event the vehicle is sold by someone other than the Consignee during the period of agreement, the Consignor(s) agree(s) to pay the Consignee _____ percent ( ___%) of the price received. In the event a sale is made to a buyer who discussed the vehicle with the
Consignee, then the Consignor(s) agree(s) to pay the Consignee _____ percent ( ___%) of the vehicle’s selling price.
Should the Consignor(s) wish to remove the vehicle from Consignee’s premises, Consignee shall require a minimum of _________ ( __ )
hours’ notice. The vehicle can then be removed between the hours of ______ and ______ pm on weekdays or subject to appointment. All
advertising, detail, repair, inspection, and any other costs incurred while the vehicle was on the Consignor’s premises will be due at the time of removal.
If the vehicle remains unsold and a new agreement is not considered, or if the vehicle has been sold but not removed from Consignee’s premises or if the Consignor(s) or buyer(s) are delinquent in paying fees, Consignee may have the vehicle impounded at the Consignor(s)
or buyer(s) expense without prior notice to the Consignor(s) or buyer(s). Additionally, Consignee may, at any time, demand that the vehicle be removed from Consignee’s premises upon _________ ( __ ) hour notice to Consignor(s).
Consignor(s) hereby promise(s) to defend, indemnify and hold harmless Consignee, its employees agents and assigns from any and all demands, judgments, claims, including reasonable legal and all other expenses actually incurred and paid, incident to any claim whether baseless or well founded by any third party in connection with any automobile taken by Consignee on consignment, including without limitation any claim for taxes by any State of the United States, territory or political subdivision thereof. The indemnification language contained herein shall survive the termination of this agreement,
It is further agreed that the Consignee, its agents or assigns are not responsible for any damage to the vehicle due to fire, accident, theft, vandalism or any cause whatsoever.
Consignor: |
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Email: |
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Address: |
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Home Phone |
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Work Phone: |
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Signature: |
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Date: |
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Consignee on behalf of ________________________: |
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NOTICE TO CONSIGNOR: Failure of the Consignee to comply with the terms of this agreement may be a violation of stature which could result in criminal or administrative sanctions, or both. If you feel the Consignee has not complied with the terms of this agreement, please contact the Department of Motor Vehicles, Division of Investigations and Occupational Licensing Bureau of Investigations, via the local Department of Motor Vehicles office. The Consignee is the person(s) or dealer who is selling the vehicle(s) on behalf of the Consignor. The Consignor is the person(s) who has given the vehicle to the Consignee to be sold.
Documents used along the form
The Car Consignment form is a crucial document for individuals looking to sell their vehicles through a dealer or consignment service. However, several other forms and documents often accompany it to ensure a smooth transaction. Below is a list of these documents, each serving a specific purpose in the consignment process.
- Title Transfer Document: This document facilitates the legal transfer of vehicle ownership from the seller to the buyer. It includes important details such as the Vehicle Identification Number (VIN), seller and buyer information, and any liens on the vehicle.
- Bill of Sale: A bill of sale serves as a receipt for the transaction. It outlines the sale price, vehicle details, and the date of sale. This document protects both the seller and buyer by providing proof of the transaction.
- Trailer Bill of Sale: Essential for confirming the transfer of ownership for trailer transactions, this document serves as a verifiable record and is vital for registration and legal purposes. For more information, visit smarttemplates.net.
- Vehicle History Report: This report provides potential buyers with a comprehensive history of the vehicle. It typically includes information about past accidents, service records, and previous ownership, helping buyers make informed decisions.
- Insurance Verification: This document confirms that the vehicle is insured during the consignment period. It includes details about the insurance provider, policy number, and coverage limits, ensuring that both parties are protected against potential risks.
- Inspection Report: An inspection report details the vehicle's condition, including any necessary repairs or maintenance. This document is often required by consignees to ensure that the vehicle meets safety and operational standards before sale.
- Commission Agreement: This agreement outlines the commission structure between the consignor and consignee. It specifies the percentage of the sale price that the consignee will retain as a fee for their services.
- Power of Attorney: A power of attorney document may be necessary if the consignor cannot be present to sign documents related to the sale. This legal document allows another person to act on behalf of the consignor in matters related to the vehicle sale.
- Disclosure Statement: This statement informs potential buyers of any known issues with the vehicle, such as previous accidents or repairs. It is important for maintaining transparency and protecting the seller from future claims.
These documents collectively contribute to a transparent and efficient vehicle consignment process. Ensuring that all necessary forms are completed and accurate can help avoid disputes and facilitate a successful sale.