Content Overview
The DA 31 form, officially titled "Request and Authority for Leave," serves as a crucial document for military personnel seeking to request leave from duty. This form is governed by the Privacy Act of 1974, ensuring that personal information is handled with care. It encompasses several key sections that facilitate the leave process, starting with the requestor's information, including their name, rank, and Department of Defense ID. The form also requires details about the type of leave being requested, whether it be chargeable, non-chargeable, or a combination of both. Options range from annual leave to emergency leave, and even specialized categories such as Environmental Morale Leave and Terminal Leave. In addition to specifying the dates of absence, the DA 31 form necessitates signatures from the requestor, their supervisor, and the approving authority, thereby establishing a clear chain of command and accountability. The form concludes with sections for departure and return authority signatures, ensuring that all necessary approvals are documented. Understanding the DA 31 is essential for service members navigating the complexities of military leave, as it not only streamlines the process but also protects their rights under military regulations.
Key takeaways
When filling out the DA 31 form, which is essential for requesting leave in the military, several key points should be kept in mind. Understanding these can help ensure a smooth process.
- Privacy Consideration: The DA 31 form is subject to the Privacy Act of 1974. Ensure that all personal information is handled with care and confidentiality.
- Accurate Information: Fill out all fields accurately. This includes your name, rank, and DOD ID. Any inaccuracies can lead to delays in processing your request.
- Leave Type Selection: Clearly indicate the type of absence you are requesting. Options include chargeable and non-chargeable leave, among others. Make sure to select the appropriate category for your situation.
- Dates Matter: Pay close attention to the start and end dates of your requested leave. Incorrect dates can result in complications with your leave approval.
- Signature Requirements: The requestor's signature is mandatory. If you are unavailable to sign, your supervisor can sign on your behalf.
- Supervisor's Role: Your supervisor must review and recommend the leave request. Their approval or disapproval must be documented on the form.
- Authority Signatures: After your supervisor, the approving authority must also sign the form. This step is crucial for the leave to be officially granted.
- Remarks Section: Utilize the remarks section for any additional information or special considerations that may support your leave request.
By keeping these takeaways in mind, you can navigate the process of filling out the DA 31 form more effectively, ensuring that your leave request is processed without unnecessary delays.
Guide to Writing Da 31
Filling out the DA 31 form is an important step in requesting leave. It requires careful attention to detail to ensure all necessary information is provided. Follow these steps to complete the form accurately.
- Control Number: Leave the control number section blank unless instructed otherwise.
- Requestor Information: Fill in your name (last, first, middle initial) in the designated space.
- DOD ID: Enter your Department of Defense identification number.
- Rank: Provide your military rank.
- Date: Enter the date you are filling out the form in the format YYYYMMDD.
- Leave Address: Write your leave address, including street, city, state, ZIP code, and phone number.
- Organization: Fill in your organization, station, point of contact email, and phone number.
- Type of Absence: Check the appropriate box for the type of leave you are requesting (chargeable, non-chargeable, or combination). Specify the type of leave (e.g., annual, emergency, etc.).
- Leave Dates: Enter the start date (FROM) and end date (TO) of your requested leave in YYYYMMDD format. Also, indicate the total number of days requested.
- Accrued Leave: Fill in the accrued leave balance and any chargeable or non-chargeable leave requested.
- Signatures: Sign and date the form as the requestor. If you cannot sign, a supervisor may sign on your behalf.
- Supervisor Information: The supervisor must fill in their name, title, and rank/grade. They will indicate approval or disapproval and sign and date the form.
- Approving Authority: The approving authority must complete their section, including their name, title, rank/grade, and signature.
- Departure and Return Authority Signatures: Fill in the necessary details for departure and return authorities, including dates, times, names, titles, and signatures.
- Remarks: Use this section for any additional comments or notes relevant to your leave request.
Once you have filled out the form, ensure all signatures are obtained before submitting it to the appropriate authority for processing. This step is crucial to ensure your leave request is handled efficiently.
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Documents used along the form
The DA 31 form is essential for military personnel requesting leave. However, several other forms and documents are often used in conjunction with it to ensure proper processing and compliance with military regulations. Below is a list of these related documents, each serving a specific purpose.
- Leave and Earnings Statement (LES): This document provides a detailed account of a service member's pay, leave balance, and deductions. It is crucial for verifying accrued leave before submitting a DA 31 request.
- DA Form 4187: This form is used to request changes in personnel status, such as reassignment or leave extensions. It helps document any additional changes that may affect leave requests.
- DD Form 214: Upon discharge, this form summarizes a service member's military service, including their leave status. It can be useful for understanding leave entitlements post-service.
- South Carolina Motor Vehicle Bill of Sale - For anyone looking to buy or sell a vehicle, completing the Bill of Sale for a Car form is crucial to ensure a legitimate transaction.
- Medical Documentation: If requesting leave for medical reasons, appropriate medical documentation must accompany the DA 31. This ensures that the leave is justified and properly categorized as non-chargeable if applicable.
- Unit Leave Policy: Each military unit may have specific policies regarding leave. Familiarizing oneself with these guidelines is essential for understanding the approval process and any additional requirements.
Using these documents alongside the DA 31 form can streamline the leave request process and help ensure that all necessary information is provided for approval. Understanding each form's role is vital for service members navigating their leave options effectively.