Content Overview
The DA Form 638 serves a vital role in the military awards process, acting as a formal recommendation for individuals to receive various awards and decorations. This form is utilized to document nominations for commendations, ensuring that achievements are recognized appropriately. It requires specific information about the service member, including their name, rank, organization, and branch of service. Additionally, the form gathers details on the reason for the award, the period of service being recognized, and any previous awards the individual may have received. The DA Form 638 also emphasizes the importance of providing a thorough justification, where recommenders can highlight specific acts of merit or service that warrant recognition. The form includes sections for signatures from both the recommender and the approving authority, establishing a clear chain of command in the approval process. Furthermore, it adheres to the guidelines set forth in Army Regulation 600-8-22, which governs military awards and decorations. Ensuring compliance with these regulations is essential for the timely processing of award nominations. The form also contains a Privacy Act Statement, underscoring the importance of protecting personally identifiable information while facilitating the award process.
Key takeaways
When completing the DA 638 form, it is essential to ensure accuracy and clarity. Here are four key takeaways:
- Provide Complete Information: Fill in all required fields, including the name, rank, and organization of the individual being nominated. Missing details can delay the processing of the award.
- Use Specific Examples: In the justification section, include detailed bullet points that highlight the individual’s achievements. Specificity strengthens the nomination and supports the case for the award.
- Understand Privacy Considerations: Be aware that the information provided may be disclosed to public and private organizations. Ensure that all personal data is necessary for the nomination process.
- Follow the Approval Process: After completing the form, it must go through the appropriate approval channels. Each authority must review and sign off before the award can be finalized.
Guide to Writing Da 638
Completing the DA Form 638 is an important step in the process of nominating an individual for an award or decoration within the U.S. Army. It is essential to ensure that all required information is accurately filled out to avoid delays in processing the nomination. Below are the steps to successfully fill out the form.
- Part I - Soldier Data: Begin by entering the soldier's name in the format of Last, First, Middle Initial in box 1.
- In box 2, input the date in the format YYYYMMDD.
- Fill in the soldier's rank in box 5.
- Enter the soldier's Social Security Number (SSN) in box 6.
- In box 7, provide the soldier's organization.
- List any previous awards received by the soldier in box 8.
- Specify the branch of service in box 9.
- Indicate the recommended award in box 10.
- In box 11, detail the period of the award by entering the start date in box 11a and the end date in box 11b.
- For box 12, indicate the reason for the award and check 'YES' or 'NO' for interim awards and posthumous awards as applicable.
- If applicable, provide the proposed presentation date in box 13.
- Part II - Recommender Data: Enter the recommender's name in box 14.
- Fill in the recommender's address in box 15.
- Provide the recommender's title or position in box 16.
- Indicate the recommender's rank in box 17.
- Sign and date the form in boxes 19 and 22b respectively.
- Part III - Justification and Citation Data: Use specific bullet points to detail the soldier's achievements in box 20. You can list up to four achievements.
- Draft a proposed citation in box 21 that summarizes the accomplishments and merits of the soldier.
- Part IV - Recommendations/Approval/Disapproval: Complete the necessary sections for intermediate authority recommendations, approvals, or disapprovals in boxes 22 through 26. Ensure all signatures and dates are included.
- Part V - Orders Data: Fill out the orders data, including issuing HQ and permanent order number in boxes 27 and 27b.
- Complete the approved award details and the date of approval in boxes 29 and 30.
After filling out the form, review all entries for accuracy. Ensure that all necessary signatures are obtained before submitting the form for processing. This careful attention to detail will help facilitate a smoother nomination process.
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Documents used along the form
The DA Form 638 is an important document used to recommend individuals for awards and decorations in the military. Along with this form, several other documents may be required to ensure a comprehensive submission. Below is a list of these forms, each serving a specific purpose in the award process.
- DA Form 4187: This form is used for requesting personnel actions, including awards. It helps document changes in status or requests for awards that may not be covered by the DA Form 638.
- DA Form 1059: This form records the completion of a training course and can be used to support award recommendations based on educational achievements.
- Free And Invoice Pdf form: A valuable tool for businesses and independent contractors, allowing for the creation of well-structured billing documents efficiently. For more customizable options, visit toptemplates.info.
- DA Form 7500: This is a request for an award or decoration based on acts of valor. It is often required for higher-level awards and provides detailed information about the heroic actions performed.
- DA Form 2-1: This form is the personnel qualification record. It provides a snapshot of a soldier’s career and can help substantiate the eligibility for awards.
- DA Form 31: This form is used for requesting leave. If the award presentation coincides with a leave period, this form may be necessary to ensure the soldier’s availability.
- DA Form 2627: This form documents non-judicial punishment. If applicable, it may be included to provide context regarding the soldier's conduct and eligibility for awards.
- DA Form 638-1: This is a previous version of the DA Form 638. While it has been replaced, it may still be referenced in some cases for historical context or ongoing processes.
Using these forms in conjunction with the DA Form 638 can help streamline the award recommendation process. Each document plays a vital role in ensuring that all necessary information is collected and presented clearly.