Content Overview
The Notarized Odometer Statement form plays a crucial role in the vehicle transfer process, ensuring that the mileage recorded on a vehicle's odometer is accurate and legally documented. This form is essential for both buyers and sellers, as it helps prevent odometer fraud, which can mislead potential buyers regarding a vehicle's true condition. The statement requires the notary public to verify the mileage, the vehicle's year, make, model, and VIN, along with the owner's details. By signing this document, the registered owner confirms the accuracy of the odometer reading at the time of sale. The notary public, in turn, provides a layer of authenticity by witnessing the owner's declaration and affirming their identity through satisfactory evidence. This process not only safeguards the interests of both parties but also helps maintain transparency in vehicle transactions.
Key takeaways
When filling out and using the Notarized Odometer Statement form, keep these key points in mind:
- Accurate Information is Crucial: Ensure that all details, including the vehicle's mileage, year, make, model, and VIN, are filled out accurately. Mistakes can lead to complications during the sale or transfer of ownership.
- Notary Public Verification: The form must be signed in the presence of a Notary Public. They will verify your identity and confirm that the information provided is true and correct.
- Owner's Signature Required: The registered owner must personally appear before the Notary and sign the document. This step is essential for the statement to be valid.
- Retention of the Document: Keep a copy of the notarized statement for your records. This document serves as proof of the odometer reading at the time of sale and can protect you from future disputes.
Guide to Writing Notarized Odometer Statement
After completing the Notarized Odometer Statement form, the next step involves having the document notarized. This means that a notary public will verify your identity and witness your signature. Once notarized, the form can be used for various purposes, such as transferring vehicle ownership.
- Start by filling in your name in the first blank space.
- In the second blank, write the state where the notarization will take place.
- Next, fill in the county where the notarization occurs.
- Enter the mileage of the vehicle in the designated space.
- Provide the year of the vehicle in the appropriate blank.
- Fill in the make of the vehicle.
- Next, write the model of the vehicle.
- In the following blank, enter the Vehicle Identification Number (VIN).
- Write the owner's name in the space provided for the registered owner.
- Indicate the date on which the statement is being completed.
- The owner should then sign their name in the designated area.
- The notary public will complete their section by signing and dating the form.
- Finally, the notary will fill in the expiration date of their commission.
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Form Preview Example
ODOMETER DISCLOSURE STATEMENT
I, ____________________________, a Notary Public in the state of ______________________,
in the county of _________________, have personally verified the mileage of _______________
(miles) on this__________ (year) ________________ (make) _________________ (model)
_____________________________ (VIN) belonging to ____________________________ on
this _______ day of _____________, 2015. _______________________________, owner,
personally appeared and proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to within this instrument.
__________________________________ |
___________________ |
Registered Owner |
Date |
S |
|
E |
________________________________ |
|
Notary Public |
A |
|
|
My commission expires on ____________________ |
L |
|
Documents used along the form
The Notarized Odometer Statement is an important document used during the sale or transfer of a vehicle. It certifies the mileage of a vehicle at the time of sale, ensuring transparency and protecting both the buyer and seller. Several other forms and documents are often required or recommended in conjunction with this statement to facilitate a smooth transaction.
- Bill of Sale: This document serves as a receipt for the transaction, detailing the sale price, vehicle description, and the names of both the buyer and seller. It provides proof of ownership transfer.
- Title Transfer Form: Required for transferring ownership of the vehicle, this form must be filled out and submitted to the Department of Motor Vehicles (DMV) to officially change the registered owner.
- Vehicle Registration Application: This form is necessary for registering the vehicle in the new owner's name. It typically requires personal information, vehicle details, and proof of purchase.
- Operating Agreement: To define the structure and governance of your LLC, refer to our essential Operating Agreement template resources for a solid foundation.
- Emissions Certificate: In many states, an emissions test is required before a vehicle can be sold or registered. This certificate verifies that the vehicle meets local environmental standards.
- Insurance Verification: Buyers often need to show proof of insurance before they can complete the registration process. This document confirms that the vehicle is insured under the new owner's name.
- Power of Attorney: If the seller cannot be present to sign documents during the sale, a power of attorney may be needed. This legal document allows another person to act on their behalf.
Each of these documents plays a crucial role in ensuring that the vehicle sale process is conducted legally and efficiently. Having all necessary paperwork prepared can help avoid complications and delays during the transaction.