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Download Roof Inspection Template

The Residential Roof Inspection Form is a document used to assess the condition of a roof on residential properties. It captures essential details such as the inspection date, structure information, and contact details for the roofing contractor. This form helps ensure that roofs are properly maintained and any issues are identified promptly.

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Content Overview

The Roof Inspection Form serves as a comprehensive tool designed to assess the condition and maintenance history of residential roofs. It captures essential details such as the inspection date, inspector's name, and the structure's information, including its type—whether single-family, multi-family, or temporary. The form also requires contact information for the roofing company, allowing for easy follow-up and communication regarding repairs or maintenance. Previous maintenance and repair work is documented, ensuring a clear understanding of the roof's history. Key questions address changes in occupancy, modifications to the roof, and any leakage incidents, providing a holistic view of the roof's current state. The form utilizes a straightforward coding system to evaluate various components, such as the interior roof deck, exterior walls, and drainage systems, categorizing their condition as good, fair, or poor. This systematic approach not only facilitates thorough inspections but also aids in prioritizing necessary actions, ensuring the longevity and safety of the roof. Additionally, space for photographic records allows inspectors to document conditions visually, further enhancing the reliability of the inspection process.

Key takeaways

Here are some key takeaways for filling out and using the Roof Inspection form:

Complete all sections: Ensure that every part of the form is filled out accurately. This includes details about the structure, the inspector, and any previous maintenance.
Document conditions: Clearly note the condition of various roof components using the provided codes (G, F, P). This helps in assessing the roof's health.
Record changes: If there have been any changes to the roof or building usage since the last inspection, describe them. This information is crucial for ongoing maintenance.
Attach guarantees: If the roof is guaranteed, include a copy of the guarantee with the form. This provides important information for future reference.
Use photographs: Take photos during the inspection and attach them to the form. Visual records support your findings and help in future assessments.
Keep copies: Always retain copies of the completed inspection forms and any photographic evidence. This creates a historical record that can be useful for future inspections.

Guide to Writing Roof Inspection

Completing the Roof Inspection form is an essential step in documenting the condition of a roof. This form captures various details about the structure, the roofing company, and any previous maintenance or repairs. After filling out this form, the information will be used to assess the roof's current state and determine any necessary actions.

Inspection Date: Write the date when the inspection is conducted.
Inspector: Enter the name of the person performing the inspection.
Structure Information: Fill in the Structure ID and specify its intended use.
Job No.: Provide the job number associated with the inspection.
Year Roof Applied: Indicate the year the roof was installed.
Structure Description: Describe whether the structure is permanent or temporary.
Building Type: Select the type of building: single-family, apartments, multi-family, or other.
Resident Key Contact Name: Write the name of the primary contact for the residence.
Owner/Mgr. Contact (if different): Provide the name of the owner or manager if it differs from the resident key contact.
Structure Address: Fill in the complete address of the structure.
Owner/Mgr. Phone: Enter the phone number of the owner or manager.
Structure City/ST/Zip: Specify the city, state, and ZIP code of the structure.
Owner/Mgr. E-Mail: Provide the email address of the owner or manager.
Roofing Contractor Company: Fill in the name of the roofing company responsible for the roof.
Roofing Co. Address: Enter the address of the roofing company.
Roofing Company Contact: Write the name of the contact person at the roofing company.
Roofing Co. City/ST/ZIP: Specify the city, state, and ZIP code of the roofing company.
Roofing Company Phone: Enter the phone number for the roofing company.
Roofing Co. E-Mail: Provide the email address for the roofing company.
Previous Maintenance and Repair Work: Briefly describe any membrane and flashing work done, including dates and who performed the work.
Date of Last Inspection: Indicate when the last roof inspection occurred.
Is the Roof guaranteed? Select Yes or No. If Yes, attach a copy of the guarantee.
Has occupancy or use of the building changed since last inspection? Select Yes or No. If Yes, provide a description.
Have any changes, additions, or new penetrations been made to the roof since the last inspection? Select Yes or No. If Yes, describe the changes.
Has there been leakage? Select Yes or No. If Yes, describe the conditions.
Were emergency repairs performed? Select Yes or No. If Yes, describe the repairs.
Code Condition: Mark the condition of various roof components using the codes provided (G = Good, F = Fair, P = Poor).
Photographic Record: Indicate if photographs or videos were taken during the inspection.

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Form Preview Example

Residential Roof Inspection Form

Inspection Date:		Inspector:

Structure Information

Structure ID:			Used For:

Job No.:			Year Roof Applied:

Structure Description:	Permanent	Temporary	Building Type:	Single-family	Apartments
				Multi-family	Other:



Resident Key Contact Name:			Owner/Mgr. Contact (if
Resident Key Contact Name:			Owner/Mgr. Contact (if
			different):


Structure Address:			Owner/Mgr. Phone:


Structure City/ST/Zip			Owner/Mgr. E-Mail:
Structure City/ST/Zip			Owner/Mgr. E-Mail:

Roofing Company Contact Information

Roofing Contractor Company:		Roofing Co. Address:

Roofing Company Contact:		Roofing Co. City/ST/ZIP:


Roofing Company Phone:		Roofing Co. E-Mail:
Roofing Company Phone:		Roofing Co. E-Mail:

Previous Maintenance and Repair Work

(Briefly describe membrane and flashing work done, including dates and who did the work)

Date of Last Inspection:

Is the Roof guaranteed?

Yes - Attach copy of guarantee to this record

Has occupancy or use of the building changed since last inspection?

Yes - Describe:

Have any changes, additions or new penetrations been made to roof since last inspection?

Yes - Describe:

Has there been leakage? No

Yes - Describe Conditions:

Light Rain

Heavy Rain

Wind

Leaks Continuously

Other:

Were emergency repairs performed? No

Yes - Describe:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 1

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

	Interior

	Roof Deck

A1	Corrosion

A2	Spalling (chipping or crumbling)

A3	Cracking
A3	Cracking

A4	Buckling
A4	Buckling

A5	Sagging
A5	Sagging


A6	Open Joints
A6	Open Joints


A7	General Deck Condition
A7	General Deck Condition


A8	Stains/Drips
A8	Stains/Drips



A100	Other:


	Walls

B1	Movement

B2	Settling

B3	Cracks

B4	Spalling (chipping or crumbling)


B5	Paint Peeling

B6	Water Stains

B100	Other:


	Exterior

	Walls

C1	Deteriorated Mortar Joints

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 2

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Settlement Cracks

Stains

Efflorescence

Windows

Fascia Displaced

Metal Flashings

Counter Flashing

Loose/Missing Fasteners

Loose/Displaced Metal

Deformed Metal

Corrosion

Sealant Joints

Punctures

E100

Other:

Drains/Downspouts

Strainers/Clamping Ring

Clear of Debris

Flashing

Overall Cleanliness

Gutter Anchors

Drains/Downspouts

Gutter General Condition

L100

Other:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 3

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Penetrations

General

Pitch Pocket Sealant

Loose Flashing

Drawbands

K100

Other:

Conduit or Pipe

Sagging

Supports Moving

Joints

Corrosion

N100

Other:

Membrane/Shingle

General

Discoloration

Coating/Surfacing

Cracking

Wrinkles

Punctures

Delamination

O10

Alligatoring

O11

Granule Adhesion

O12

Standing Water

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 4

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

O13	Vandalism
O13	Vandalism


O14	Foot Traffic Damage
O14	Foot Traffic Damage


O17	Mechanical Damage


O18	Exposed Felt/Deck
O18	Exposed Felt/Deck


O19	Hail Damage
O19	Hail Damage



O100	Other:


	Miscellaneous

R1	Antennas
R1	Antennas


R2	Guy Wires
R2	Guy Wires


R3	Ice or Icicles
R3	Ice or Icicles

R4	Oil Deposits


R5	Surface Contamination
R5	Surface Contamination


R6	Soft Areas
R6	Soft Areas


R7	Vandalism


R8	Vegetative Growth


R100	Other:



	Photographic Record

U1	Film/Digital Photograpy


U2	Video
U2	Video


U100	Other:

*Mark all items with the appropriate code on the roof plan grid. Keep copies of inspection forms and photographic or other evidence with the Roof Historical Record.

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 5

Documents used along the form

When conducting a roof inspection, several other forms and documents can enhance the process and provide essential information. These documents help maintain a comprehensive record of the roof's condition, any repairs made, and the overall maintenance history. Here’s a list of documents often used alongside the Roof Inspection Form:

Roof Maintenance Log: This document tracks all maintenance activities performed on the roof, including routine inspections, repairs, and cleaning schedules. It helps establish a timeline of care and can identify patterns that may require attention.
Repair Work Order: A formal request for repairs detailing the issues found during inspections. This document includes descriptions of the problems, the recommended solutions, and the estimated costs for repairs.
Warranty Documentation: This includes any warranties associated with the roofing materials or installation. It provides essential information regarding coverage, duration, and conditions that must be met to maintain warranty validity.
Service Provider Agreement: A contract between the property owner and the roofing contractor outlining the scope of work, payment terms, and responsibilities. This ensures clarity and accountability for both parties.
Inspection Checklist: A detailed list of items to examine during a roof inspection. This checklist ensures that no critical areas are overlooked and helps inspectors maintain consistency across inspections.
Photographic Documentation: A record of images taken during inspections to visually document the roof's condition. These photos can support claims or provide evidence of issues requiring attention.
Moisture Survey Report: This report assesses the presence of moisture in roofing materials, which can lead to deterioration. It identifies areas at risk and recommends preventive measures.
Roof Plan: A detailed diagram of the roof layout, including features such as drains, vents, and slopes. This helps inspectors understand the roof's design and identify potential problem areas.
Building Permit Records: Documentation of permits obtained for roofing work. This ensures that all work complies with local building codes and regulations.
Bill of Sale: This document is essential in Texas for recording the transfer of ownership of property. It includes details about the transaction between the buyer and seller, along with specific information about the item sold, making it a vital part of property transactions. More information can be found at smarttemplates.net/.
Safety Inspection Report: A review of safety protocols and conditions during roof inspections or maintenance. This report ensures that all work is conducted safely and in compliance with regulations.

By utilizing these documents in conjunction with the Roof Inspection Form, property owners and inspectors can create a thorough record of the roof's condition and maintenance history. This comprehensive approach promotes proactive care, ensuring the roof remains in good condition for years to come.