Content Overview
The Test Drive form is a critical document that outlines the terms and conditions under which a customer may operate a vehicle from a dealership. This agreement includes essential information such as the dealership name, salesperson, and customer details, including their contact information and driver's license number. It also captures specifics about the vehicle being tested, including its make, model, and Vehicle Identification Number (VIN). The form emphasizes the responsibilities of the customer, including the requirement to possess a valid driver’s license and adequate insurance coverage. Furthermore, it stipulates mileage limits, return conditions, and the necessity to report any incidents involving the vehicle. The document also addresses liability, stating that the customer is responsible for any damage incurred during the test drive. Additionally, it highlights the dealership's right to reclaim the vehicle if the customer fails to comply with the agreement. By signing the form, customers acknowledge that they understand these terms and accept the associated responsibilities, ensuring a clear understanding between the dealership and the customer regarding the use of the vehicle.
Key takeaways
When filling out and using the Test Drive form, keep these key points in mind:
- Valid License and Insurance: Ensure you have a valid driver’s license and active insurance that meets state requirements. This protects both you and the dealership during the test drive.
- Return Conditions: You must return the vehicle by a specified time and within a certain mileage limit. Failure to do so can lead to additional charges.
- Report Issues Promptly: If any damage, theft, or accidents occur, report them immediately to the police, the dealership, and your insurance company. This is crucial for liability reasons.
- Inspection Responsibility: Inspect the vehicle before taking it out. Note any existing damage in the comments section to avoid disputes later.
- Accountability: You are responsible for any damage that occurs while the vehicle is in your possession. This includes potential costs related to returning the vehicle if you breach the agreement.
By adhering to these guidelines, you can ensure a smooth and responsible test drive experience.
Guide to Writing Test Drive
After completing the Test Drive form, you will be able to proceed with your scheduled test drive. Ensure that all the required information is accurate and that you understand the terms and conditions outlined in the agreement. Follow the steps below to fill out the form correctly.
- Locate the section for Dealership Name and fill in the name of the dealership where you are test driving the vehicle.
- In the Salesperson field, write the name of the salesperson assisting you.
- Enter your Customer Name(s) as it appears on your identification.
- Provide your Street Address, ensuring it is complete and accurate.
- Fill in your Home Telephone number.
- Include your Work Telephone number, if applicable.
- Write your Driver’s License# in the designated space.
- Indicate the Issuing State of your driver’s license.
- Fill in the Expiration Date of your driver’s license.
- Enter the name of your Insurance Company.
- Provide the name of your Agent at the insurance company.
- Include the Telephone number of your insurance agent.
- Fill in the Vehicle Year, Make, and Model of the vehicle you will be test driving.
- Write the VIN (Vehicle Identification Number) of the vehicle.
- In the comments section, list any additional information or concerns regarding the vehicle.
- Record the DATE OUT when you are taking the vehicle.
- Fill in the TIME OUT in a.m./p.m. format.
- Provide the ODOMETER READING OUT at the time of departure.
- Sign the form to acknowledge that the vehicle is the property of the dealership.
- Have the Authorized Dealership Representative sign and date the form.
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Form Preview Example
TEST DRIVE AGREEMENT
Dealership Name: |
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Salesperson: |
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Customer Name(s): |
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Street Address: |
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Home Telephone: |
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Work Telephone: |
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Driver’s License#: |
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Issuing State: |
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Expiration Date: |
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Insurance Company: |
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Agent: |
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Telephone: |
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Vehicle Year: |
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Make: |
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Model: |
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VIN: |
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I have requested that the Dealership permit me to test drive the
1.I have a valid driver’s license to operate a motor vehicle in this state and I presently have in effect collision and liability insurance that meets or exceeds the minimum state requirements and applies to the vehicle during the time that it is in my possession or under my control.
2.I cannot drive the vehicle more than ________ miles and must return the vehicle to the Dealership by ________ a.m./p.m., or earlier if demanded by the Dealership, in the same condition as I received it. I cannot remove the vehicle from this state or use the vehicle negligently or contrary to law. I will not permit any other person to operate the vehicle, other than those listed in the Comments below.
3.I must immediately report any damage, accident, theft or vandalism involving the vehicle to the police, the Dealership and my insurance company and deliver to the Dealership all notices, pleadings and documents regarding any claim, suit or proceeding related to my use, possession or control of the vehicle. I must also report to the Dealership and pay any parking or other traffic violation fines and penalties arising out of my use, possession or control of the vehicle.
4.I have personally inspected the vehicle and found it free from any visible damage and/or defects, except as otherwise noted in the comments below. I must pay for any loss or damage to the vehicle that occurs while the vehicle is in my possession or control, plus the Dealership’s related expenses. In addition, I agree to defend, indemnify and hold harmless the Dealership from and against any and all losses, liabilities, damages, injuries, claims, demands, costs and expenses arising out of my use, possession or control of the vehicle and any breach of my responsibilities as set forth in this Agreement.
5.If I am in breach of this Agreement or fail to return the vehicle to the Dealership as required by this Agreement, I will be required to pay all expenses incurred by the Dealership to have the vehicle returned and the Dealership, or any of its agents or employees, may peacefully retake possession of the vehicle. The Dealership shall not be liable for loss of or damage to any property that I may have left in the vehicle, either before or after its return to the Dealership.
COMMENTS:
DATE OUT: |
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TIME OUT: |
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a.m./p.m. ODOMETER READING OUT: |
By signing below, I acknowledge that the vehicle is the property of the Dealership and this Agreement is solely for the purpose of allowing me to use the vehicle as permitted by the terms and conditions stated herein.
Customer |
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Authorized Dealership Representative |
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For Office Use Only: |
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Checked In By: |
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On: |
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At: ______________ a.m./p.m. |
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Odometer Reading: |
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Comments: |
Documents used along the form
When engaging in a test drive, several other forms and documents may be required to ensure a smooth and legally compliant process. These documents provide additional information and protection for both the dealership and the customer. Below is a list of commonly used forms alongside the Test Drive Agreement.
- Vehicle Registration Document: This document verifies that the vehicle is legally registered with the state. It includes details such as the Vehicle Identification Number (VIN), make, model, and the owner's information. The dealership may require this to confirm ownership and ensure the vehicle is not stolen.
- Insurance Verification Form: This form confirms that the customer has valid insurance coverage for the vehicle being test-driven. It typically includes the insurance company’s name, policy number, and coverage details. This protects both the customer and the dealership in case of an accident during the test drive.
- Liability Waiver: A liability waiver releases the dealership from responsibility for any accidents or injuries that may occur during the test drive. By signing this document, the customer acknowledges the risks involved and agrees not to hold the dealership liable for any incidents.
- Recommendation Letter Form: A smarttemplates.net is a standardized document that helps to provide feedback about an individual’s abilities and accomplishments, often requested during application processes.
- Customer Information Sheet: This sheet collects essential information about the customer, including their contact details, driving history, and preferences regarding the vehicle. It helps the dealership tailor their service and follow up with potential buyers.
Understanding these documents is crucial for anyone considering a test drive. They not only protect the interests of both parties but also facilitate a transparent and responsible transaction. Ensure you have all necessary paperwork in order before proceeding with a test drive to avoid any complications.