Content Overview
When buying or selling a vehicle in Texas, it’s crucial to address the odometer reading accurately. The Texas Odometer Statement form, known as VTR-40, serves as an essential document in this process. This form ensures compliance with both federal and state laws, which mandate that the mileage of a vehicle be disclosed during ownership transfers. Failing to provide an accurate odometer reading or submitting false information can lead to serious consequences, including fines or imprisonment. The form requires specific details about the vehicle, such as the year, make, model, body style, and Vehicle Identification Number (VIN). Additionally, the seller must certify the odometer reading and acknowledge any discrepancies, including situations where the mileage exceeds mechanical limits or is not the actual mileage. Both the seller and the buyer must sign the form, confirming their awareness of the odometer certification. It’s important to note that this statement cannot be used alongside title transfer documents that already meet odometer disclosure requirements. Understanding the significance of the Texas Odometer Statement is vital for a smooth and lawful vehicle transaction.
Key takeaways
Filling out the Texas Odometer Statement form is a crucial step in the vehicle ownership transfer process. Here are some key takeaways to keep in mind:
- Accurate Mileage Disclosure: It is essential to provide the correct mileage of the vehicle. Both federal and state laws mandate that this information be disclosed during the transfer of ownership.
- Consequences of Inaccuracy: Failing to complete the form accurately, or providing false information, can lead to serious consequences, including fines or even imprisonment.
- Not a Title Transfer Document: The Odometer Statement cannot be used in conjunction with title transfer documents. Ensure you are using the correct forms that comply with federal and state odometer disclosure requirements.
- Buyer Awareness: The buyer or agent must acknowledge the odometer disclosure made by the seller. This acknowledgment is a vital part of the transaction and protects both parties.
Guide to Writing Texas Odometer Statement
Once the Texas Odometer Statement form is completed, it is essential to ensure that both the seller and buyer have signed it. This document must be filled out accurately to comply with legal requirements regarding vehicle ownership transfer. Below are the steps to fill out the form correctly.
- Begin by entering the seller or agent's name at the top of the form.
- Fill in the vehicle description, including the year, make, body style, model, and Vehicle Identification Number (VIN).
- Provide the odometer reading without tenths. This is the mileage displayed on the vehicle's odometer.
- Check one of the following statements if applicable:
- The mileage stated is in excess of its mechanical limits.
- The odometer reading is not the actual mileage.
- Sign and date the form in the designated area for the seller or agent. Include your printed name as well.
- If the vehicle is titled in a firm’s name, print the firm’s name above your signature.
- Complete the street address, city, state, and zip code for the seller or agent.
- The buyer or agent must acknowledge the odometer disclosure. They should sign and date the form in the designated area.
- The buyer or agent should also print their name as it appears in the signature.
- If purchased by a firm, print the firm’s name above the buyer or agent's signature.
- Complete the street address, city, state, and zip code for the buyer or agent.
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Form Preview Example
(Seller/Agent Name)
ODOMETER DISCLOSURE
STATEMENT
DHT # 142235
Federal and State Law require that you state the mileage in connection with the transfer of ownership. Failure to complete or providing a false statement may result in fines and/or imprisonment. This form may not be used in conjunction with title transfer documents, which comply with federal and state odometer disclosure requirements such as Texas Certificate of Titles issued on or after April 29, 1990.
VEHICLE DESCRIPTION
Year
Make
Body Style
Model
Vehicle Identification Number
I, ______________________________________________, certify to the best of my knowledge that the odometer reading is
the actual mileage of the vehicle described above unless one of the following statements is checked:
Odometer
Reading |
(No Tenths) |
1.The mileage stated is in excess of its mechanical limits.
2.The odometer reading is not the actual mileage.
WARNING – ODOMETER DISCREPANCY.
Date ofSignature of Seller/AgentPrinted Name (Same as Signature) Statement
If titled in a firm’s name, print the firm’s name on the line above.
Street Address |
City |
State |
Zip Code |
ACKNOWLEDGMENT OF ODOMETER DISCLOSURE BY BUYER/AGENT
I am aware of the above odometer certification made by the seller/agent.
Date of |
Signature of Buyer/Agent |
Printed Name (Same as Signature) |
Statement |
|
|
If purchased by a firm, print the firm’s name on the line above.
Street Address |
City |
State |
Zip Code |
WARNING: TRANSPORTATION CODE, §501.155, PROVIDES THAT FALSIFYING INFORMATION ON ANY REQUIRED STATEMENT OR APPLICATION IS A
Documents used along the form
The Texas Odometer Statement form is a crucial document in the process of transferring vehicle ownership. However, several other forms and documents are often used in conjunction with it to ensure compliance with state laws and regulations. Below is a list of these documents, each serving a specific purpose in the vehicle transfer process.
- Texas Certificate of Title: This document serves as the official proof of ownership for a vehicle. It includes details such as the vehicle's make, model, year, and Vehicle Identification Number (VIN). The title must be signed over from the seller to the buyer during the sale.
- Application for Texas Title: When purchasing a vehicle, buyers may need to complete this application to obtain a new title. It collects information about the vehicle and the buyer, facilitating the title transfer process.
- Vehicle Purchase Agreement: This document outlines the specific terms and conditions of the sale and purchase of a vehicle in Texas, serving as a binding contract between the buyer and seller. It is important to refer to resources like TopTemplates.info for templates and guidance on creating this agreement.
- Bill of Sale: This document acts as a receipt for the transaction. It includes the sale price, date of sale, and details about the vehicle. While not always required, it is beneficial for record-keeping and proof of purchase.
- Vehicle Registration Application: After acquiring a vehicle, the new owner must register it with the state. This application provides necessary information for the state to issue a new registration and license plates.
- Proof of Insurance: Most states require proof of insurance before a vehicle can be registered. This document confirms that the buyer has an active insurance policy for the vehicle being purchased.
- Emissions Inspection Certificate: In certain areas, vehicles must pass an emissions test before they can be registered. This certificate verifies that the vehicle meets environmental standards.
- Affidavit of Heirship: If the vehicle is inherited, this document may be needed to transfer ownership without a formal title. It establishes the relationship between the deceased and the heir.
- Power of Attorney: If the seller cannot be present for the transaction, a power of attorney allows another person to sign documents on their behalf, facilitating the sale.
- VIN Verification Form: This form may be required to confirm the Vehicle Identification Number, especially for out-of-state vehicles. It ensures that the VIN matches the information on the title and registration.
Understanding these documents can streamline the vehicle transfer process and help ensure compliance with Texas state laws. Each form plays a vital role in protecting the interests of both buyers and sellers during the transaction.