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The USCIS I-9 form is a crucial document used to verify the identity and employment authorization of individuals hired for work in the United States. This form ensures that employers comply with federal law by confirming that their employees are legally allowed to work. Understanding the I-9 process is essential for both employers and employees to maintain a lawful workforce.

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Content Overview

The USCIS I-9 form is a critical document for both employers and employees in the United States, serving as a tool to verify an individual’s identity and employment eligibility. This form is required for all new hires and must be completed within three days of the employee's start date. It consists of three main sections: the employee's personal information, the employer's review of the documents presented, and the certification of employment eligibility. Employees must provide valid identification, such as a passport or driver's license, alongside proof of work authorization, which can include a Social Security card or work visa. Employers are responsible for ensuring that the form is filled out correctly and that the required documents are examined. Failure to comply with I-9 regulations can lead to penalties, including fines and legal repercussions. Understanding the nuances of the I-9 form is essential for maintaining a compliant workforce and fostering a culture of accountability within organizations.

When filling out and using the USCIS I-9 form, keep these key takeaways in mind:

Complete the Form Accurately: Ensure that all fields are filled out correctly. Mistakes can lead to delays or penalties.
Provide Proper Documentation: Employees must present acceptable documents to verify their identity and employment eligibility. Familiarize yourself with the list of acceptable documents.
Timely Submission: The I-9 form must be completed within three days of the employee's start date. Keep this timeline in mind to avoid compliance issues.
Maintain Confidentiality: Keep the completed I-9 forms secure and confidential. Only authorized personnel should have access to this information.

Completing the USCIS I-9 form is an essential step for employers and employees to verify eligibility for employment in the United States. Following these steps will help ensure that the form is filled out correctly and efficiently.

Obtain the most recent version of the I-9 form from the USCIS website.
Begin with Section 1, which is for the employee. Fill in the employee's full name, address, date of birth, and Social Security number.
Check the appropriate box to indicate whether the employee is a citizen, noncitizen national, lawful permanent resident, or an alien authorized to work.
Sign and date the form in the designated area to certify the information provided is accurate.
Next, the employer must complete Section 2. Record the employee's information, including the document title, issuing authority, document number, and expiration date for the documents presented by the employee.
Verify that the documents are valid and belong to the employee, then sign and date the employer certification section.
Keep the completed I-9 form on file for the required retention period, which is three years after the date of hire or one year after the date of termination, whichever is later.

After filling out the form, ensure that all sections are complete and accurate. This will facilitate compliance with employment eligibility verification requirements.

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	Employment Eligibility Verification	USCIS
	Department of Homeland Security	Form I-9
	Department of Homeland Security	OMB No. 1615-0047
	U.S. Citizenship and Immigration Services	OMB No. 1615-0047
	U.S. Citizenship and Immigration Services	Expires 10/31/2022

►START HERE: Read instructions carefully before completing this form. The instructions must be available, either in paper or electronically, during completion of this form. Employers are liable for errors in the completion of this form.

ANTI-DISCRIMINATION NOTICE: It is illegal to discriminate against work-authorized individuals. Employers CANNOT specify which document(s) an employee may present to establish employment authorization and identity. The refusal to hire or continue to employ an individual because the documentation presented has a future expiration date may also constitute illegal discrimination.

Section 1. Employee Information and Attestation (Employees must complete and sign Section 1 of Form I-9 no later than the first day of employment, but not before accepting a job offer.)

Last Name (Family Name)

First Name (Given Name)

Middle Initial	Other Last Names Used (if any)

Address (Street Number and Name)

Apt. Number	City or Town

State	ZIP Code

Date of Birth (mm/dd/yyyy)

U.S. Social Security Number

Employee's E-mail Address

Employee's Telephone Number

I am aware that federal law provides for imprisonment and/or fines for false statements or use of false documents in connection with the completion of this form.

I attest, under penalty of perjury, that I am (check one of the following boxes):

1.	A citizen of the United States

2.	A noncitizen national of the United States (See instructions)

3.	A lawful permanent resident	(Alien Registration Number/USCIS Number):


4.	An alien authorized to work	until (expiration date, if applicable, mm/dd/yyyy):

Some aliens may write "N/A" in the expiration date field. (See instructions)

Aliens authorized to work must provide only one of the following document numbers to complete Form I-9:

An Alien Registration Number/USCIS Number OR Form I-94 Admission Number OR Foreign Passport Number.

1.Alien Registration Number/USCIS Number:

2.Form I-94 Admission Number:

3.Foreign Passport Number: Country of Issuance:

QR Code - Section 1

Do Not Write In This Space

Signature of Employee	Today's Date (mm/dd/yyyy)

Preparer and/or Translator Certification (check one):

I did not use a preparer or translator.

A preparer(s) and/or translator(s) assisted the employee in completing Section 1.

(Fields below must be completed and signed when preparers and/or translators assist an employee in completing Section 1.)

I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this form and that to the best of my knowledge the information is true and correct.

Employer Completes Next Page

Form I-9 10/21/2019

PagePage1 ofof4

	Employment Eligibility Verification	USCIS
	Department of Homeland Security	Form I-9
	Department of Homeland Security	OMB No. 1615-0047
	U.S. Citizenship and Immigration Services	OMB No. 1615-0047
	U.S. Citizenship and Immigration Services	Expires 10/31/2022

Section 2. Employer or Authorized Representative Review and Verification

(Employers or their authorized representative must complete and sign Section 2 within 3 business days of the employee's first day of employment. You must physically examine one document from List A OR a combination of one document from List B and one document from List C as listed on the "Lists of Acceptable Documents.")

Employee Info from Section 1

Last Name (Family Name)

First Name (Given Name)

M.I.

Citizenship/Immigration Status

List A

List B

AND

List C

Identity and Employment Authorization

Identity

Employment Authorization

Document Title

Issuing Authority

Document Number

Expiration Date (if any) (mm/dd/yyyy)

Document Title

Issuing Authority

Additional Information

QR Code - Sections 2 & 3

Do Not Write In This Space

Document Number

Expiration Date (if any) (mm/dd/yyyy)

Document Title

Issuing Authority

Document Number

Expiration Date (if any) (mm/dd/yyyy)

Certification: I attest, under penalty of perjury, that (1) I have examined the document(s) presented by the above-named employee,

(2)the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States.

The employee's first day of employment (mm/dd/yyyy):		(See instructions for exemptions)

Signature of Employer or Authorized Representative

Today's Date (mm/dd/yyyy)

Title of Employer or Authorized Representative

Last Name of Employer or Authorized Representative	First Name of Employer or Authorized Representative

Employer's Business or Organization Name

Employer's Business or Organization Address (Street Number and Name) City or Town

State

ZIP Code

Form I-9 10/21/2019

PagePage2 ofof4

	Employment Eligibility Verification	USCIS
	Department of Homeland Security	Form I-9
	Department of Homeland Security	OMB No. 1615-0047
	U.S. Citizenship and Immigration Services	OMB No. 1615-0047
	U.S. Citizenship and Immigration Services	Expires 10/31/2022

Employee Name from Section 1:

Last Name (Family Name)

First Name (Given Name)

Middle Initial

Section 3. Reverification and Rehires (To be completed and signed by employer or authorized representative.)

A. New Name (if applicable)			B. Date of Rehire (if applicable)
Last Name (Family Name)	First Name (Given Name)	Middle Initial	Date (mm/dd/yyyy)

C. If the employee's previous grant of employment authorization has expired, provide the information for the document or receipt that establishes continuing employment authorization in the space provided below.

Document Title

Document Number

Expiration Date (if any) (mm/dd/yyyy)

I attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if the employee presented document(s), the document(s) I have examined appear to be genuine and to relate to the individual.

Signature of Employer or Authorized Representative	Today's Date (mm/dd/yyyy)	Name of Employer or Authorized Representative

Form I-9 10/21/2019

PagePage3 ofof4

LISTS OF ACCEPTABLE DOCUMENTS

All documents must be UNEXPIRED

Employees may present one selection from List A

or a combination of one selection from List B and one selection from List C.

LIST A	LIST B	LIST C
Documents that Establish	Documents that Establish	Documents that Establish
Both Identity and	Identity	Employment Authorization
Employment Authorization	OR	AND

1.U.S. Passport or U.S. Passport Card

2.Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

3.Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine- readable immigrant visa

4.Employment Authorization Document that contains a photograph (Form I-766)

5.For a nonimmigrant alien authorized to work for a specific employer because of his or her status:

a.Foreign passport; and

b.Form I-94 or Form I-94A that has the following:

(1)The same name as the passport; and

(2)An endorsement of the alien's nonimmigrant status as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

6.Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI

1.Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address

2.ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address

3.School ID card with a photograph

4.Voter's registration card

5.U.S. Military card or draft record

6.Military dependent's ID card

7.U.S. Coast Guard Merchant Mariner Card

8.Native American tribal document

9.Driver's license issued by a Canadian government authority

For persons under age 18 who are

unable to present a document

listed above:

10.School record or report card

11.Clinic, doctor, or hospital record

12.Day-care or nursery school record

1.A Social Security Account Number card, unless the card includes one of the following restrictions:

(1)NOT VALID FOR EMPLOYMENT

(2)VALID FOR WORK ONLY WITH INS AUTHORIZATION

(3)VALID FOR WORK ONLY WITH DHS AUTHORIZATION

2.Certification of report of birth issued by the Department of State (Forms DS-1350, FS-545, FS-240)

3.Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal

4.Native American tribal document

5.U.S. Citizen ID Card (Form I-197)

6.Identification Card for Use of Resident Citizen in the United States (Form I-179)

7.Employment authorization document issued by the Department of Homeland Security

Examples of many of these documents appear in the Handbook for Employers (M-274).

Refer to the instructions for more information about acceptable receipts.

Form I-9 10/21/2019

Page 4 of 4

Signature of Preparer or Translator

Today's Date (mm/dd/yyyy)

Last Name (Family Name)

First Name (Given Name)

Address (Street Number and Name)

City or Town

The USCIS I-9 form is a crucial document used by employers to verify the identity and employment authorization of individuals hired for work in the United States. Along with the I-9 form, there are several other forms and documents that are often utilized to ensure compliance with employment laws. Below is a list of some commonly used forms and documents that accompany the I-9.

Form W-4: This form is used by employees to indicate their tax situation to their employer. It helps determine the amount of federal income tax to withhold from an employee's paycheck.
California ATV Bill of Sale: A vital document to record ownership transfer of an all-terrain vehicle, it includes essential transaction details and can be supplemented by resources like Free Business Forms.
Form I-765: This application for employment authorization allows certain individuals to request permission to work in the U.S. It is often used by those who are in the process of adjusting their immigration status.
Form I-20: Issued by schools to international students, this form certifies that the student has been accepted into a program and is eligible for a student visa. It is essential for maintaining legal student status while studying in the U.S.
Form EAD: An Employment Authorization Document (EAD) is issued to individuals who are temporarily in the U.S. and allows them to work legally. It is often used by those with pending immigration applications.
Form SS-5: This application for a Social Security card is necessary for individuals who need a Social Security number for work purposes. It is often required for tax reporting and benefits eligibility.

These forms and documents play an important role in the employment process, ensuring that both employers and employees meet legal requirements. Understanding these forms can help streamline the hiring process and maintain compliance with federal regulations.