Content Overview
The USPS Resignation Form is an essential document for employees who decide to resign or transfer from the U.S. Postal Service. This form serves multiple purposes, including finalizing employment records and ensuring compliance with various legal requirements. Employees must complete several sections, including personal identification details, the effective date of resignation, and the reason for leaving. Reasons can range from pursuing new job opportunities to health concerns or personal responsibilities. It is important to note that resignations become binding upon submission. If an employee wishes to withdraw their resignation, they must submit a written request to the Human Resources Shared Service Center before the effective date. The form also includes privacy statements outlining how personal information may be used and disclosed, emphasizing the importance of understanding these policies. For those considering resignation or transfer, completing this form accurately and submitting it to the appropriate supervisor or manager is a crucial step in the process.
Key takeaways
When filling out the USPS Resignation form, it's important to keep a few key points in mind. Here are some takeaways to help you navigate the process smoothly:
- Complete all required fields: Make sure to fill in items 1 through 10 accurately, including your Employee Identification Number and effective date of resignation.
- Choose your reason wisely: Select the appropriate reason for your resignation from the provided list. This helps USPS understand your situation better.
- Submit to the right person: Hand in your completed form to your immediate supervisor or manager, or to the designated official responsible for resignations.
- Know your withdrawal options: If you change your mind, you can withdraw your resignation by submitting a written request to the Human Resources Shared Service Center by the end of the effective date.
- Privacy matters: Be aware that your information will be used to finalize your employment record and may be disclosed under certain legal circumstances.
- Double-check your mailing address: Ensure that your mailing address is correct, as this is essential for any future communications from USPS.
By keeping these points in mind, you can ensure a smoother resignation process with the USPS.
Guide to Writing Usps Resignation
Once you’ve completed the USPS Resignation form, it’s important to submit it to the right person. This will help ensure your resignation is processed smoothly. Follow these steps to fill out the form correctly.
- Write your Employee Identification Number in the first box.
- In the second box, print your name (Last, First, Middle Initial).
- Enter the Effective Date of Resignation/Transfer in MM/DD/YYYY format.
- Fill in your Mailing Address (House/Apt. No., Street, City, State, and ZIP + 4).
- Provide your Telephone Number.
- Indicate your Installation or Station.
- Specify your Tour.
- Check the appropriate box for your Reason for Action and provide additional details if necessary.
- Sign the form in the Employee Signature section.
- Enter the Date Submitted in MM/DD/YYYY format.
After completing the employee section, your supervisor or manager will need to fill out their information. Make sure to hand the form to them for their signature and details. Once everything is finalized, submit the form to the designated official.
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Form Preview Example
Resignation/Transfer from the Postal Service
Privacy Act Statement: Your information will be used to finalize the record of your employment with the Postal Service™. Collection is authorized by 39 U.S.C. 401, 410, 1001, 1005, and 1206.
Providing the information is voluntary. We may disclose your information as follows: in relevant legal proceedings; to law enforcement when the U.S. Postal Service® (USPS®) or requesting agency becomes aware of a violation of law; to a congressional office at your request; to entities or individuals under contract with USPS; to entities authorized to perform audits; to labor organizations as required by law; to federal, state, local or foreign government agencies regarding personnel matters; to the Equal Employment Opportunity Commission; and to the Merit Systems Protection Board or Office of Special Counsel. For additional information regarding our privacy policies, visit www.usps.com/privacypolicy.
Instructions: Complete items
receive resignations. Do not complete this form if you are retiring.
A. EMPLOYEE INFORMATION
1. Employee Identification Number
2.Printed Name (Last, First, Middle Initial)
3. Effective Date of Resignation/Transfer (MM/DD/YYYY)
4.Mailing Address (House/Apt. No., Street, City, State and ZIP + 4®)
5. Telephone Number
6. Installation or Station
7. Tour
8.Reason for Action (check one)
Resignation. A resignation is the formal act of giving up or quitting your employment with the U.S. Postal Service. Resignations are accepted and binding once submitted. Check the appropriate box indicating the reason for your resignation. (If you wish to withdraw a resignation that you submitted, see instructions at the bottom of the page.)
Job offer in private industry (621) |
Commute too long (640) |
Pursuing |
Job was not in line with career plans (632) |
Pursuing farming (642) |
Skills not utilized (633) |
Pursuing |
Lack of job security (627) |
Did not get along with fellow workers (645) |
Did not get along with supervisor (646) |
Health |
Change of domicile does not work with family (647) |
No promotion opportunities (628) |
Health |
Not accepting directed reassignment (648) |
Household responsibilities (644) |
Marriage plans (635) |
Following spouses to new duty station (619) |
Work hours not compatible (639) |
Relocating (652) |
Insufficient benefits (630) |
Not enough recognition (631) |
Work is too hard (636) |
Insufficient pay (629) |
Other (specify on page 2)
Separation/Transfer. A separation/transfer is the formal act of voluntarily ending employment with the U.S. Postal Service in order to transfer to another federal agency without a break in service. Complete
8a. Agency’s Name
8b. Agency’s HR Representative’s Name
8c. Agency’s HR Office’s Mailing Address
9. Employee Signature
8d. Agency’s HR Office’s Telephone Number
10. Date Submitted (MM/DD/YYYY)
B. SUPERVISOR/MANAGER INFORMATION
1. Supervisor/Manager (Print Name)
2. Signature
3. Telephone Number
4.Date (MM/DD/YYYY)
To withdraw a submitted resignation: You must submit a written request to the Human Resources Shared Service Center (HRSSC) by mail, email, or fax, no later than close of business on the effective date of the submitted resignation. Send mailed withdrawals to HRSSC, ATTN SEPARATIONS, PO BOX 970520, GREENSBORO NC
PS Form 2574, May 2019 PSN
C. ADDITIONAL REMARKS
PS Form 2574, May 2019 PSN
Documents used along the form
When resigning from your position with the U.S. Postal Service, it is essential to be aware of other forms and documents that may be necessary to complete the process smoothly. Below are four commonly used documents that accompany the USPS Resignation form.
- PS Form 2574: This is the official USPS Resignation form. It captures essential information about the employee and their reason for resignation or transfer. Completing this form is the first step in the resignation process.
- Withdrawal Request: If you change your mind after submitting your resignation, you must submit a written request to withdraw it. This can be done via mail, email, or fax to the Human Resources Shared Service Center (HRSSC) before the effective date of your resignation.
- Final Paycheck Request: Employees may need to complete a request for their final paycheck, ensuring that all due wages are received. This document typically outlines any outstanding payments owed to the employee upon their departure.
- Release of Liability Form: Essential for protecting parties from legal claims, this form clarifies the understanding of risks involved and can be found on smarttemplates.net.
- Exit Interview Form: Some organizations conduct exit interviews to gather feedback from departing employees. This form allows employees to share their experiences and reasons for leaving, which can help improve workplace conditions for remaining staff.
Being informed about these documents can help facilitate a smoother transition as you leave the U.S. Postal Service. Ensure that you complete all necessary paperwork accurately and submit it to the appropriate parties in a timely manner.