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Content Overview

The Vs 4 form is a crucial document in the process of finalizing a divorce or annulment in Virginia. This form must be completed by the petitioner or their attorney and filed with the clerk of court alongside the petition or decree. It serves as a permanent record, and the clerk is responsible for certifying and forwarding it to the state registrar within a specified timeframe. The form gathers essential information about both parties involved in the marriage, including their full names, social security numbers, dates of birth, and places of birth. It also requires details about the marriage itself, such as the date and place of marriage, the number of children involved, and the grounds for divorce. Additionally, it addresses custody arrangements and educational backgrounds. Each section must be filled out accurately, as the information is vital for record-keeping and legal purposes. Ensuring that the form is prepared neatly, either by typewriter or in black ink, is also emphasized, highlighting the importance of clarity in legal documentation.

Key takeaways

Filling out the Vs 4 form correctly is crucial for ensuring that your divorce or annulment is officially recognized. Here are some key takeaways to keep in mind:

  • Complete All Required Sections: Items 1-30 must be filled out by either the petitioner or their attorney. Ensure that all information is accurate and complete before submission.
  • Use Clear and Legible Writing: The form should be filled out using a typewriter or printed in black, unfading ink. This is important as the form becomes a permanent record.
  • Submit on Time: The completed form must be filed with the Clerk of Court along with the petition or decree. Timely submission is essential for processing.
  • Understand the Certification Process: After filing, the Clerk of Court will certify the form and forward it to the State Registrar. This step must occur by the 10th day of the month following the final decree.
  • Accurate Information is Key: Double-check details such as names, dates of birth, and social security numbers. Errors can lead to delays or complications.
  • Know the Legal Grounds: Clearly state the legal grounds for the divorce or annulment. This information is critical for the court's records.

By following these guidelines, you can help ensure that your submission is processed smoothly and efficiently. Prompt action is important, so don’t delay in gathering the necessary information and completing the form.

Guide to Writing Vs 4

Completing the VS 4 form is an important step in documenting a divorce or annulment. After filling out the form, it should be submitted to the clerk of the court along with the petition or decree. The clerk will then certify the form and forward it to the state registrar within the required timeframe.

  1. Begin by filling in the Circuit Court for City or County and the State File Number at the top of the form.
  2. Provide the full name of Party A. Check the appropriate box to indicate whether Party A is the husband, wife, or spouse.
  3. Enter the date of birth for Party A, including the maiden name if applicable.
  4. Fill in the social security number for Party A.
  5. Indicate the place of birth for Party A, specifying the state or foreign country.
  6. Provide the race and sex of Party A.
  7. Enter the number of this marriage for Party A (first, second, etc.).
  8. Specify the highest grade completed for Party A's education.
  9. Fill in the usual residence details for Party A, including street number, city or town, county, and state.
  10. Repeat steps 2-9 for Party B, ensuring to check the appropriate box for their designation as husband, wife, or spouse.
  11. Provide the place of marriage, including city or town, county, and state or foreign country.
  12. Enter the date of marriage.
  13. Fill in the date of separation.
  14. Indicate the number of children under 18.
  15. Specify the number of children under 18 in this family whose physical custody was awarded to Party A, Party B, Joint, or indicate if there are no children.
  16. Mark whether the plaintiff is Party A, Party B, or both.
  17. Indicate who the divorce was granted to (both, Party A, or Party B).
  18. Provide the legal ground or cause of divorce.
  19. Sign the form as the informant and print your name.
  20. Fill in the address of the informant or attorney for the petitioner.
  21. Finally, certify that a final decree of divorce or annulment was entered, including the date and court file number. The clerk of court or deputy will sign and print their name.
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Form Preview Example

NOTE:

ITEMS 1-30 ON THIS FORM TO BE COMPLETED BY PETITIONER OR ATTORNEY AND FILED WITH CLERK OF COURT WITH PETITION OR DECREE

PLEASE PREPARE BY TYPEWRITER OR PRINT IN BLACK UNFADING INK. THIS IS A PERMANENT RECORD

CLERK OF COURT WILL CERTIFY AND FORWARD TO STATE REGISTRAR BY 10TH DAY OF MONTH FOLLOWING DATE FINAL DECREE IS GRANTED

Section 32.1-268

CODE OF VIRGINIA

VS4 7/15

 

 

COMMONWEALTH OF VIRGINIA- REPORT OF DIVORCE OR ANNULMENT

 

 

 

 

Department of Health- Division of Vital Records- Richmond

 

1. CIRCUIT COURT FOR CITYOR COUNTYOF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I STATE FILE NUMBER

 

2. FULL NAME

 

 

PARTYA

(check one)

 

0 HUSBAND

 

 

 

 

0 WIFE

D SPOUSE

 

 

(first. middle, last, suffix)

 

 

I 5. DATE OF BIRTH

 

 

 

 

 

 

 

 

 

(maiden name, if any)

 

I

 

3. SOCIAL SECURITYNUMBER

4. PLACE OF BIRTH

(state or foreign country)

 

 

 

 

 

 

 

16. RACE

 

 

 

 

 

17. SEX

 

8. NUMBER OF THIS MARRIAGE (first, second, etc.)

 

 

 

 

I 9. EDUCATION (specify only highest grade

completed)

 

10. USUAL RESIDENCE

 

 

 

 

 

 

 

 

 

 

 

 

Elementary or Secondary (0-12)

 

College (1-4 or 5+)

 

(street number or rural route number)

 

 

 

(city or

town)

 

 

 

(county if not independent city)

(state)

11. FULL NAME

 

 

PARTYB

(check one)

 

0 HUSBAND

 

 

 

 

D

WIFE

D SPOUSE

 

 

(first, middle, last, suffix)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(maiden name, if any)

 

112. SOCIAL SECURITYNUMBER

13. PLACE OF BIRTH (state or foreign country)

 

114. DATE OF BIRTH

 

 

 

 

 

 

1

15. RACE

 

 

116. SEX

 

17. NUMBER OF THIS MARRIAGE (first, second, etc.)

 

 

 

 

1

18. EDUCATION (specify only highest grade completed)

 

19. USUAL RESIDENCE

 

 

 

 

 

 

 

 

 

 

Elementary or Secondary (0-12)

 

 

College (1-4 or 5+)

 

(street number or rural route number)

 

 

 

(city or town)

 

 

 

(county if not independent city)

(state)

20. PLACE OF MARRIAGE

(city or town)

 

 

(county)

 

 

(state or foreign country)

121. DATE OF MARRIAGE

 

122. DATE OF SEPARATION

23. NUMBER OF CHILDREN UNDER 18

24. NUMBER OF CHILDREN UNDER 18 IN THIS FAMILYWHOSE PHYSICAL CUSTODY\/VAS

AWARDED TO:

 

IN THIS FAMILY

 

 

 

Party A

Party B

 

Joint (Party A/Party B)

 

 

 

Other

 

 

 

DNo Children

 

25. PLAINTIFF

OPARTYB

OBOTH

26. DIVORCE GRANTED TO

0BOTH

 

I

 

27. LEGAL GROUND OR

CAUSE OF DIVORCE (if annulment- so state)

 

OPARTYA

 

DPARTYA

D PARTYB

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

28. INFORMANT'S

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

D PETITIONER

 

 

 

SIGNATURE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

29. NAME OF INFORMANT (Type or Print)

 

 

 

I

30. ADDRESS OF

 

 

 

 

 

 

 

 

D ATTORNEYFOR PETITIONER

 

 

 

 

 

(street number or rural route number)

 

(city or town)

(state)

I CERTIFYTHAT A FINAL DECREE OF

 

 

 

 

INFORMANT

 

 

 

 

 

 

 

 

 

 

 

 

CONCERNING THE ABOVE

 

 

 

WAS ENTERED

 

 

 

 

 

 

 

 

 

 

 

(divorce or annulment)

 

 

 

 

(date of divorce or annulment)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MARRIAGE ANO WAS NUMBERED

 

(court file number)

 

 

 

 

 

 

 

 

 

 

 

 

SIGNATURE OF CLERK OF COURT OR DEPUTY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NAME OF CLERK OR DEPUTY

(Type or Print)

 

Documents used along the form

The VS4 form is an essential document used in the process of reporting a divorce or annulment in Virginia. Along with this form, several other documents may be required to ensure that all legal aspects of the divorce are properly addressed. Below is a list of forms and documents often used in conjunction with the VS4 form, along with a brief description of each.

  • Petition for Divorce: This is the initial document filed by one spouse to initiate the divorce process. It outlines the grounds for divorce and requests the court to dissolve the marriage.
  • Separation Agreement: A legally binding document that outlines the terms agreed upon by both parties regarding property division, child custody, and support during the separation period.
  • Final Decree of Divorce: This document is issued by the court at the conclusion of the divorce proceedings, formally ending the marriage and detailing the terms agreed upon by the parties.
  • Child Custody Agreement: If children are involved, this document specifies the custody arrangement, visitation rights, and parental responsibilities agreed upon by both parents.
  • Financial Affidavit: A sworn statement of an individual's financial situation, including income, expenses, assets, and debts, often required for determining support obligations.
  • Notice of Hearing: This document informs all parties involved of the date and time of the court hearing regarding the divorce, ensuring that everyone has the opportunity to attend.
  • Service of Process: This refers to the legal procedure of delivering the divorce papers to the other spouse, ensuring they are aware of the proceedings and have the opportunity to respond.
  • Affidavit of Service: A document filed with the court confirming that the divorce papers were properly served to the other spouse, providing proof of notification.
  • Child Support Guidelines Worksheet: A form used to calculate the appropriate amount of child support based on the parents' income and the needs of the children.
  • Operating Agreement: This document is crucial for LLCs to define their management structure and operational procedures, ensuring clarity and efficiency in business operations. For more information, you can visit smarttemplates.net.
  • Marital Settlement Agreement: This document outlines the final agreements between the spouses regarding the division of assets, debts, and other marital issues, often incorporated into the final decree.

These documents collectively help to clarify the terms of the divorce and ensure that both parties' rights are protected throughout the legal process. Properly completing and filing these forms can facilitate a smoother transition during what is often a challenging time.